Tips for Choosing the Right Portable Stage Rental for Your Event

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Galina Drankovich

Head of HR at Rent For Event

Galina Drankovich

Head of HR at Rent For Event

We offer audio visual rental, event support, and full AV production at Rent For Event, and we provide these services across the country. Our aim is to support businesses or event planners in having the best events possible. To assist with it, only cutting edge solutions are used by our qualified team.

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August 6, 2024
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A portable stage rental is a great way to elevate your event. It’s flexible, easy to set up, and can fit in almost any venue – all at a much more affordable cost than other stage types. And if you’re planning to get one for your next event, you’re on the right page!

For this post, we chatted with our AV team about their tips on choosing the right portable stage and what you should know first before renting it for your event. Keep reading and see if this is the equipment that fits your needs!

Factors to consider when choosing a portable stage rental

When looking for event stage solutions, it’s important to get one that matches your needs. Here are some of the aspects that our AV specialists look into when helping you choose the right portable stage for your upcoming event:

1. Event needs

First off, you have to understand your needs when choosing an event stage rental. This way, you can rent a stage for an event that will serve its purpose and ensure everyone’s safety.

The first thing we ask clients when booking a stage rental is the type of event they are hosting. It can be a public speaking engagement, a theatrical performance, a school graduation, and so on. Each of these events will require a specific portable stage design.

When booking a folding stage rental, you should also keep in mind the performances that will take place on it. For example, a dance performance will require a portable stage with better support compared to a stage made for solo speakers.

2. Size and shape

Another thing you should think about when choosing portable stages is the available size and shape.

You have to consider the size of your audience since a bigger crowd will require an equally larger stage for visibility. At the same time, you have to think about the interaction level between the speakers and your audience. This will affect the design and setup of the portable stage.

But regardless of what stage size or shape you need, Rent For Event can provide you with a custom stage. Simply contact us today, and our stage design specialist will help you choose the best option for your event.

3. Fixed vs. multi-height

With professional stage design services, you can also pick between a fixed or multi-height portable stage.

Portable stages with fixed heights are great for events with high foot traffic onstage. It’s also a good option if you have performances that require extra durability on your setup.

On the other hand, multi-height stages are also a good option if you’re hosting an event that needs the stage to be adjusted for various purposes. These adjustable portable stages are a good option if you’ll be having events on different venues where the setup requirements may change.

4. Material and durability

You also have to check the durability of the stage, whether you’re looking for indoor or outdoor event staging solutions.

In general, aluminum stages are lightweight and rust-resistant, which makes it a great choice for outdoor events. You can also get wooden stages for better acoustics, but we often recommend it for indoor venues.

Aside from that, you should also check the surface material of the stage. For example, you can get a carpeted stage to minimize foot noise or rubber and vinyl stage for active performances. And if you’re hosting an outdoor event, a weather-resistant stage material would be a smart choice.

The good thing about getting your rentals from Rent For Event is you’ll enjoy complete staging solutions. We will customize, deliver, set up, and teardown everything for a seamless event.

5. Your budget

Whether you’re renting mobile stages, outdoor stages, or other custom event stages, you first have to set a realistic budget. This way, your event won’t go over the budget, and you’ll have a durable stage that meets your needs.

The good thing is that the best portable stages are available at an affordable cost. It’s a cost-effective option for your live event production if you’re trying to save some bucks.

6. Setup requirements

When choosing portable stages, we also discuss the setup requirements to our clients, so they will be aware of the additional equipment that they need to get.

First, we discuss the installation site to understand what kind of reinforcement our team needs to provide. We also perform a site visit to see the location and plan the stage design.

Also, we will inform you about all the truss & rigging rental needed for your chosen stage. Most portable stages don’t require as much rigging as other stage types we offer, but your specific event may demand a few additional accessories.

7. Safety standards

To ensure everyone’s safety, we pair your lightweight portable stages with guardrails, ramps, steps, skirting, locking mechanisms, ballasts, and more to keep it durable. This will prevent accidents during your event, especially if it’s scheduled at night.

Here at Rent For Event, all our staging solutions undergo intensive inspection and maintenance. We also customize every portable stage to match the weight and rigging that will be placed on it during the event.

8. Customization

Whether you need a small stage or massive concert stage solution, there’s always a level of customization you can enjoy.

For example, our team can customize your portable stage to accommodate an LED video wall rental or to add event lighting rental. Aside from that, we can also design your stage in any shape, surface finish, color, and more to make it unique for your event.

Just keep in mind that customization will impact the cost of your entire stage rental. But don’t worry, our team can meet your budget halfway without compromising the quality of your setup.

9. The right provider

Above all, you should choose a reliable provider for your stage needs. Whether it’s portable or other type, you should partner with an experienced and trusted AV production and equipment rental company like Rent For Event.

With full-service providers like us, you’ll get an elite team of AV specialists who will handle everything from delivery, setup, and teardown of your stage. Also, we can provide an onsite team to monitor your rental to ensure a hassle-free event.

We can also help you on how to choose a portable stage that your event needs. With our large inventory of portable stages, we can provide staging solutions even for the biggest events you’re planning to host.

Aside from stages, we also offer full and turn-key event AV solutions nationwide. We provide complete audio, video, lighting, and more to bring your event to life. Our team can also design your stage with all the rigging and accessories that you need to impress your guests.

But don’t take our word for it! Just hear what our clients have to say about the quality of our work:

Stage setup tips to make your event more memorable!

Aside from the portable staging buyer’s guide we shared above, our AV team also listed a few tips to make sure your stage will serve your event best. Here are some that they recommend:

1. Plan the seating arrangement

Aside from choosing the right portable stage, you should also keep in mind some event stage setup best practices. First off, your audience should only be seated in front of the stage and avoid putting any seats on the sides.

It’s because the side angles don’t offer much visibility and will likely bore your guests in these areas. Side seats from the stage will make it difficult for guests to see whoever’s presenting or performing, which means they will easily lose interest in your event.

2. Consider a video wall for a dynamic backdrop

If you’re looking for stage setup ideas to improve guest engagement, you should definitely consider a large / giant LED wall. You can rent it from us together with your complete stage setup to capture the attention of your attendees.

The good thing about LED walls on stage is you can use it as a dynamic background, presentation screen, and more. It’s extremely versatile and can be resized to match the size and shape of your preferred stage.

We can also pair your LED wall with live streaming, so you can show live feed from the venue in real time. This is a popular setup whenever we’re asked to do corporate event production, but it can also fit any personal or private events!

3. Hire a professional setup crew

As much as we can provide you with quick stage assembly tips, nothing compares to the convenience of having an AV team handling everything onsite. For your stage rental, you can also request an entire team from us who will deliver, install, and tear down the portable stage for your event.

The good thing about having AV experts at your event is they will ensure the safety of your stage. This is especially true if there will be active performances or high foot traffic, which requires additional structural support.

4. Look for any trip hazards

Whether you’re setting up a portable stage or another type, it’s always important to keep an eye on trip hazards. This could be the cables on your AV equipment, uneven surfaces on the stage, stage edges, steps, skirts, transitions, and more.

Our AV team always checks for all these hazards to ensure a safe and hassle-free event. If you don’t have the time and manpower to handle this part, we can always do it for you upon request.

5. Don’t neglect lighting on and off stage

Lighting is one of the most important part of setting an event stage. For the most part, proper lighting will ensure visibility, so speakers, performers, and the entire crew can navigate on and around the stage safely.

For this, you can get an uplighting rental to illuminate pathways and keep them stylish. We can place this around the stage and match the color theme of your event. Our team can also provide outdoor lighting rental if your stage will be used in an open-air venue at night.

6. Plan your props and other stage accessories

You should also factor in the weight and size of the props you’ll place on stage. This way, we can provide the necessary structural support and advise you on the best stage size you should get.

Above all, make sure that the props won’t block foot traffic and that they won’t distract the audience from the main focus, which can be a speaker or performer.

7. Have ample space backstage

You should also have backstage area where your staff or crew can move around. This way, you won’t have people bumping on each other, especially on a live event with lots of performers or speakers.

Aside from that, the backstage area will also provide ample space to hide equipment from the audience.

8. Check potential sight line barriers on the venuev

Lastly, try taking a seat in the audience area and see if there’s any sight-line barrier that could get in the way of your guests. Make sure that every seating angle has a good view of the stage to ensure that everyone will enjoy the event.

Looking for the right stage to make your event stand out?

If you need an event stage but don’t have the time to worry about the technical aspect, Rent For Event is the one to call!

We are a full AV production and equipment rental company that can provide all your staging and audiovisual needs. Our team can customize a portable stage for your event together with all the needed rigging and AV rentals. We will bring your vision to reality with our expert AV solutions available nationwide.

If you want to know more about stage rentals and other AV solutions, contact us at Rent For Event today! We’ll give you a free estimate within minutes!

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Tips for Choosing the Right Portable Stage Rental for Your Event

Factors to consider when choosing a portable stage rental

1. Event needs

2. Size and shape

3. Fixed vs. multi-height

4. Material and durability

5. Your budget

6. Setup requirements

7. Safety standards

8. Customization

9. The right provider

Stage setup tips to make your event more memorable!

1. Plan the seating arrangement

2. Consider a video wall for a dynamic backdrop

3. Hire a professional setup crew

4. Look for any trip hazards

5. Don’t neglect lighting on and off stage

6. Plan your props and other stage accessories

7. Have ample space backstage

8. Check potential sight line barriers on the venuev

Looking for the right stage to make your event stand out?

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